Creating an invoice online makes it easy for all systems and every size of the company to get paid online. It is merely an electronic invoice presentment and payment system.
When creating an invoice online, you have plenty of options available on the internet. Plenty of services, software, and applications are available to help you create invoice online through an online invoice generator. Further, the services and software also include basic template options for its users.
Fortunately, you can create invoice online with Google too. Businesses can easily make customized invoices for free using Google Docs. You can download a professional template or start generating it from scratch.
With the help of Google docs, you can generate invoices that meet your requirements and then save them accordingly so that you can access them from anywhere around the globe.
For starters, you have to sign in to your Google account. Navigate the Google docs in your browser, and log in to it using your credentials for Google. For example, if you have a Gmail account, you can use the same details for Google docs. Or, if you don’t have one, sign up for a new one for free.
As soon as you log into your account, you will be taken forward to the homepage of Google doc’s account.
A section on the top of the page will be available, known as the template gallery. The template gallery includes all the generic templates for several kinds of documents. Now, use the search bar presented above to narrow down the templates. Type ‘Invoice’ in the search bar and hit enter to search.
Browse through the several invoice templates free and opt for the one that compliments your business. The design should complement your company branding when you opt for the invoice.
Also, click on a template and view it on a full screen. If you don’t like it, click back on the template options.
Once you have found the invoice template free that compliments your company branding, save it in your drive. After saving, now you can use it as your black invoicing template.
Next, you can name the document by clicking on the title box available in the upper left-hand corner of the document screen. When you hit enter, you can rename the document and save it on the drive.
Every time when you have to create an invoice online in Google docs, open the blank invoice template. Now click File, and select to make a copy from the menu bar.
For every time, you can use a copy of the blank invoice template as your starting point. Further, you won’t risk it accidentally, saving it over the other existing client invoice.
Since you have made a copy of the template, modify the standard fields in the document accordingly. The document should reflect the project details. However, quite some information is the same for every invoice, listed as follows:
When you have created an invoice online, it’s time to select a standard invoice naming convention. This is because your documents are filed neatly in your driver folder.
You can opt for a common naming technique and file them with a combo of the client’s invoice number, date, and name. For instance, if you are filing invoice 106 from November 2020, you can name the document such as ‘Invoice104_1018_Client Name.’
When you are happy with the result, it’s time to share it with the client. You can share it directly with your client through Google docs. You can hit the upper blue button ‘Share’ available in the upper right-hand corner of the page. Enter your client’s email address. Lastly, hit the send button.
You can also download the invoice on your desktop or mobile phone and send it as an attachment to your mail. PDF is a good choice because no one will be able to edit it.
Creating an invoice online for free is an economical way for small businesses. No money is required, and you can create an invoice one after another. Now that you have learned to create an invoice on Google docs, the process is easier.
Therefore, sign up on Google, and create an invoice online from the comfort of your own home on your desktop or mobile phone. However, you should consider the glitches and resolve them accordingly.